Troubleshooting Common Problems
[Troubleshooting Common Problems]
First edition: [2006-02-23]
First English edition: [2006-02-23]
Extracts from the Documentation Project User Guide.
contents of this Documentation are subject to the Public
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The Original Documentation is Troubleshooting Common Problems. The Initial Writer(s) of the Original Documentation is/are G. Roderick Singleton © 2006. All Rights Reserved. (Initial Writer contact(s):firstname.lastname@example.org].)
All trademarks within this guide belong to legitimate owners.
[Note: a copy of the PDL is included in this template and is also available at: http://www.openoffice.org/licenses/PDL.rtf.]
Please direct any comments or suggestions about
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email@example.com has contributed this HOW-TO and is basing it on the User Guide Troubleshooting Chapter.
Description of Change
[grs: Initial edition issued for comment]
[wam: Edited for clarity/format, added parts from User Guide]
[wam: Added and edited new sections]
The full error message reads:
Often this message occurs because there is a file called Common.xcu that sometimes gets corrupted. In most cases, it seems that this file ends up being filled with 0s (zeros). The problem seems to occur more often under Windows®, possibly as a result of a crash or improper exit while OpenOffice.org was open.
To locate this file under Windows®, it is easiest to use Windows® Explorer's Find function (sometimes called Search).
Where OpenOffice.org is installed as multi-user under Windows® NT/2000/XP, this file is likely to be in a special system user directory. Therefore, having administrator rights and enabling the option to view system directories in Explorer is essential before using the Find function. This particular file should be found in C:\Documents and Settings\<username>\Application Data\OpenOffice.org<release>\user\registry\data\org\openoffice\Office\Common.xcu where <username> is an actual user name and <release> is the release of OpenOffice.org.
Once the file is located, make sure OpenOffice.org is closed and simply rename the file (for example, to something like Common.xcu.old). Restart OpenOffice.org and a new Common.xcu is created and the problem should disappear.
Where OpenOffice.org is installed for a single user, this file is likely to be in C:\Program Files\OpenOffice.org<release>\<username>\registry\data\org\openoffice\Office\Common.xcu where <username> is an actual user name and <release> is the release of OpenOffice.org. However, if the OS is NT/2000/XP, this file could still be in a special system user directory. Therefore, having administrator rights and enabling the option to view system directories in Explorer is essential before using the Find function. For Windows® 95/98/ME, the location should be as mentioned above in this section, though C:\Windows\Application Data\OpenOffice.org2\user\registry\data\org\openoffice\office\Common.xcu might be a good place to look.
Again, once the file is located, simply rename the file (for example to something like Common.xcu.old). Now restart OpenOffice.org and a new Common.xcu is created and the problem should have disappeared.
The default location of this file under a UNIX installation (single or multi-user) is $HOME/ .openoffice.org<release>/user/registry/data/org/openoffice/Office/Common.xcu where $HOME is the user's home directory. As above, simply rename the file (for example to something like Common.xcu.old) and restart OpenOffice.org. A new Common.xcu is created and the problem should have disappeared.
This is issue, 27534 (see http://qa.openoffice.org/issues/show_bug.cgi?id=27534), which is fixed in release 1.1.4. However, in documents generated by OpenOffice.org1.1.0 up to 1.1.3, one must employ a workaround to achieve expected behavior. The problem is that a line in settings.xml is being set incorrectly when a document is saved. Unfortunately, the only way to fix this is to manually edit the .sxw file.
The following provides a procedure to follow:
Make a temporary directory in which to unzip the .sxw file. For example, my_text.
Change into this directory.
Use unzip or similar zipfile utility to unpack the problem document file.
Edit settings.xml and locate the line that looks like the following:
<config:config-item config:name="UseOldNumbering" config:type="boolean">false</config:config-item>
Change the value from false to true.
Now using zip or similar utility, repack the files in the temporary directory under a new file name and give it the .sxw extension. With Linux the command could be:
zip -r my_new_fixed_document.sxw *
Open the fixed document in OpenOffice.org and verify the numbering.
If a copy of StarOffice 6.0 is available, one can get the same effect by opening and saving the document in StarOffice 6.0. By doing so, this line will be removed totally. Likewise, OpenOffice.org1.0 might also work.
In either case , when the document is opened using OpenOffice1.1.x, the line, described above, is added with value true and there will be no further problems with outline numbering.
If one has a title page or cover page in the document, Writer's page count field still counts those pages and the page count will be too high.
Unfortunately, there is no way to offset the page count field. Using a formula instead will insert the proper page count. Here's the procedure:
Place the cursor in the header or footer where the corrected page count should appear.
Press the F2 key to bring up the formula bar. Type in the formula =page - 1 (the = will already be there). The page variable is the number of pages in the document, not the page currently selected. Subtract the number of pages that should not be counted in the page count (in this example, 1, for a title page).
Press the Enter key to insert the formula.
Choose Tools > Update > Fields from the menu (or press F9) to force the formula to refresh. (Otherwise, the page count formula result will display as 0.)
To edit this formula again later, place the cursor immediately before the formula, and press F2.
This issue, 3910 (see http://qa.openoffice.org/issues/show_bug.cgi?id=3910), is affected by the book-centric paradigm of left/right, even/odd pages that is so deeply ingrained into OpenOffice.org that it applies even when using nothing but the Default page style.
Create a Title page style from Default or First Page.
Lay out the title page as desired.
Next, select Insert > Manual Break... and specify Next Style as First Page. Check the box marked Change page number and set the number to 1. This results in the phantom page which the following steps will correct.
Select the Styles and Formatting window and modify the First page style layout to be Left Only.
The status bar will now show Page 1 2/2, which is what is wanted. The page style following First Page is Default and the page numbering will proceed without surprises from there.
This error message indicates that the files
could be missing or corrupted. In UNIX-based environments, look for
them in the directory
or, in Windows ®:
C:\Document and Settings\<username>\Application Data\OpenOffice.org<release>\user\basic
To fix the problem, exit OpenOffice.org (including the Quickstarter, if it is running) and copy the files as detailed below.
In UNIX-based environments,
copy from the directory
On a Windows®
computer, copy from
C:\Documents and Settings\<username>\Application Data\OpenOffice.org<release>\user\basic
The following set of instructions may or may not work, depending on how badly the file is damaged. The steps outlined assume the user has some basic technical skills. Prerequisites for using this method are:
A zip utility such as Zip for most platforms or WinZip for Windows.
Sufficient disk space to allow multiple copies.
Steps for recovering the file:
Make a backup of the file.
Create a directory in which to work.
Use the zip utility of your choice to unpack the damaged OpenOffice.org file into the directory created in step 2.
Use OpenOffice.org to create a new empty file of the same type as the damaged one and save it.
Repeat Steps 2 and 3 with the new empty file.
Replace the contents.xml file in the directory created in Step 5 with the contents.xml from the damaged file unpacked in Step 3.
Use the zip utility to repackage the files and directories in the directory created in Step 6.
Rename the new zipfile with the extension used with the original file.
Open the new file in OpenOffice.org and fix any formatting problems including inserting graphics. These can be found in the appropriate sub-directory of the directory created in Step 3.
If the content is recovered using this method, delete the various folders that were created and the other OpenOffice.org files you no longer need.
OpenOffice.org has a good recovery mechanism and users should enable IT by going to Tools > Options > Load/Save > General andmaking sure the following options are checked:
Always create a backup
Save AutoRecovery information every. Select the interval from the spin box.
Matt Godfrey has contributed this workaround for Microsoft Works users.
After hours of tinkering, here is a free workaround to get .wps files into OpenOffice.org 2.x. This has been tested and works on Windows ® XP and 2000 with OpenOffice.org 2.x. Please verify and report any success or problems to firstname.lastname@example.org.
Here are the steps:
Download and install the free, as of August 4th, 2006, Word Viewer 2003 from Microsoft.
Download and install the free, as of August 4th, 2006, Works 6.0 Converter for Works and Word Users from Microsoft.
Start Microsoft Office Word Viewer 2003 from Start > (All) Programs.
An Open dialog appears. At the bottom of this dialog ensure that the Files of type drop-down is set to All Files(*.*).
Now browse to your .wps file and select it.
Click Open. A warning dialog will appear. If you trust this file et cetera, click Yes and, like magic, your .wps will open!
Choose Edit > Select All then Edit > Copy.
Now open OpenOffice.org 2.x Writer and do Edit > Paste.
You should now see the text of your document in OpenOffice.org 2.x.
Choose File > Save As and save your document in your preferred format and location.
Sadly, not everyone uses OpenOffice.org as their office productivity suite. Due to this, sometimes others who receive OpenOffice.org files can not open them.
There are a couple ways to help these unfortunates. One way, of course, is to tell them to head to http://www.openoffice.org/ and download their own copy. Additionally, they may be able to find a viewer that supports the OpenOffice.org file format.
The other ways involve work on your part.
If you do not know which application they will be viewing your file in (Microsoft Word versus Lotus WordPro, do the following before sending your file:
Click File > Export as PDF....
Choose the location in which to save the file.
Enter a name for the file in the File Name box.
In the resulting PDF Options dialog, you can change any settings or just click Export.
Send them the resulting PDF file. Almost everyone these days has the free Adobe Acrobat Reader, which is all that is needed to read PDF files. See http://www.adobe.com/.
If you do know which application they will use to view your file, do the following:
Click File > Save As....
Choose a location in which to save the file.
Enter a name for the file in the File Name box.
Click the Save as type drop-down and choose the appropriate file type, such as Microsoft Word 97/2000/XP (.doc).
Send the resulting file.
When attempting to download and install OpenOffice.org, users will occasionally receive an error message that the downloaded package was corrupt. Additionally, other problems make occur during installation.
The first step is to reboot the computer and try again. If the download did not take too long, try downloading again, particularly if the error message is that the downloaded package is corrupt. If downloading is a long process, try using that installation package again.
If the download completed but installation did not complete, disconnect from the internet, turn off any virus scanning applications and try the installation again.
If the computer's operating system is Microsoft Windows, you may need to check Add/Remove Programs and attempt to uninstall OpenOffice.org if it appears in the list of installed programs.
There have been reports that installation issues have been solved by upgrading the Windows Installer. Go to http://www.microsoft.com/downloads/ and search All Downloads for “Windows Installer Update.” The Microsoft Installer Cleanup Utility may also be helpful. At this time, August 14th, 2006, it is available at http://support.microsoft.com/default.aspx?scid=kb;en-us;290301. This utility can be used to remove installation information for a program, such as OpenOffice.org.
The download file itself may actually be corrupt. The best way to check this is to compare its MD5 checksum with the published checksum for the package. More information on MD5 can be found at http://www.openoffice.org/dev_docs/using_md5sums.html. The checksum list for OpenOffice.org2.0.3 can be found at http://download.openoffice.org/2.0.3/md5sums.html.
If the download is corrupt, visit http://download.openoffice.org/ for other download options.
Occasionally, after OpenOffice.org is installed and the registration screen acknowledged, subsequent restarts of OpenOffice.org will also request registration. This article assumes that you have responded to the request for registration at least once.
One possible reason for the recurring prompt has to do with OpenOffice.org needing to write the response to the registration prompt to a file. If the permissions on that file do not allow the user that OpenOffice.org is running under to modify files in that directory, that change cannot be made. The target file is the common.xcu file.
The default location of this file under a UNIX installation (single or multi-user) is $HOME/ .openoffice.org<release>/user/registry/data/org/openoffice/Office/Common.xcu where $HOME is the user's home directory.
With a Windows installation, the file will be in one of the following locations:
C:\Documents and Settings\<username>\Application Data\OpenOffice.org<release>\user\registry\data\org\openoffice\Office\Common.xcu
where <username> is an actual user name and <release> is the release of OpenOffice.org. For further information on these directories and why common.xcu would be in one rather than another, please see the section Error Message contains “Get Storage: "No Content"”.
If the permissions are set correctly, check inside the file for the following:
<node oor:name="Misc"> <prop oor:name="FirstRun" oor:type="xs:boolean"> <value>true</value> </prop> </node>
To turn off the prompt for registration, change true to false.
Another similar solution involves editing the Setup.xcu file. This file has the following property:
<prop oor:name="FirstStartWizardCompleted" oor:type="xs:boolean"> <value>true</value> </prop>
which, as seen here, should be set to true.
You should be able to find this file as described below.
On UNIX-based machines:
With a Windows installation the file should be in one of the following directories:
C:\Documents and Settings\<username>\Application Data\OpenOffice.org<release>\user\registry\data\org\openoffice\Setup.xcu
It is always a good idea to back up files, usually by simply copying them, before editing them.
Various spell checking problems can be solved by following the same general hints.
Verify the default language for your installation:
Click Tools > Options > Language Settings > Languages.
Verify the setting for Default languages for documents. Those entries with the spellcheck symbol (ABC and a check mark) have a spellcheck dictionary installed.
Further, since language is part of the character formatting, it is important to ensure that the entire text, or at least a particular section of it, is set to the correct language.
Select the particular text or use Edit > Select All to select the entire document.
Click Format > Character.... > Font
On the Font tab, just about in the middle of the dialog box, is the drop-down for Language. This should be set to the correct language for the selected text
Using File > Wizards > Install new dictionaries... should bring up DicOOo, a utility that will assist in the download of spellcheck, hyphenation and thesaurus dictionaries in various languages.
In Tools > Options > Language Settings > Writing Aids, in the Options section, is a checkbox marked Check in all languages. This checkbox allows spell checking to occur against all the languages that have spellcheck dictionaries installed. Thus, if you use Swiss German words in an otherwise American English document, the spellcheck will not mark the correctly spelled Swiss German words as being misspelled American English words.
For more information, open Help > OpenOffice.org Help > Index and enter spellcheck as the search term.
In general, the fonts installed on a computer are simply available to OpenOffice.org, just as they are to any other application on the system. If new fonts are obtained, they would be installed as prescribed in the operating system documentation. Other so-called third-party applications may also exist for installing fonts.
OpenOffice.org Help contains some information about installing fonts in UNIX. For more information, open Help > OpenOffice.org Help > Index and enter fonts;adding under UNIX as the search term. This Help topic, in particular, states that a default printer must be set up in order for OpenOffice.org to see available fonts.
Additionally, the OpenOffice.org installation includes a wizard to assist with downloading and installing selected fonts. Obviously you will need an Internet connection to install these fonts.
Click File > Wizards > Install fonts from the web.... Click the link for your language and follow the directions. You will need to restart both OpenOffice.org and the QuickStarter.
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